Faculty Executive Support Coordinator

Kingston School of Art is looking to recruit a Faculty Executive Support Coordinator who will provide Personal Assistant (PA) support to Faculty Leadership Team. Previous experience of diary management is essential as well as good working knowledge of administrative procedures and processes. Knowledge and experience of Higher Education or public sector administration is desirable.

You will manage schedules meetings, deal with correspondence and book travel to ensure smooth operations, allowing executives to focus on their core responsibilities. Supporting the FLT requires quick thinking and flexibility to adapt your workload throughout the day, to meet requirements. This role requires exceptional organisation, discretion and flexibility.

As a key member of the Faculty Office, you will contribute to the overall efficient running of the faculty, providing a highly efficient and effective administrative service to the faculty leadership team and Heads of School, covering for absent team members when required. There will be opportunities to become involved in project work as part of your daily role and responsibilities whether this be supporting events or overseeing logistics.

The Person

We are looking for a professional, friendly, self-motivated, and pro-active team player. You will be working in an inclusive environment alongside a small but friendly team that supports one another through the day to day running of the faculty office.

You will have excellent communications skills, attention to detail, and a confident and proactive approach to your work. The ability to build good working relationships across the faculty and university is essential, and listening effectively and responding sensitively to others is important. You will work closely with the Faculty Support Manager and the other Executive Support Coordinators.

The Faculty

Kingston School of Art (KSA) has a strong heritage. Since its origins in the late 19th century it has established an exceptional reputation and become one of the UK's leading art and design educational institutions.

The Faculty combines a dedication to creative risk-taking, innovation and experimentation with a commitment to working with numerous local, national and global partners and collaborators to lead and shape the future of the creative and cultural industries. As an Art School within a university, KSA fuses the benefits of an art and design-focused identity with the ability to be at the forefront of exciting cross disciplinary developments in diverse areas such as health, business, engineering and the humanities and social sciences.

Ranked in the top five per cent of the world for art and design education by QS Top Universities, KSA produces globally celebrated alumni, high performing courses, impactful research performance and regularly achieves industry and student awards while engaging with the latest thinking from industry practitioners.

The Faculty works with leading brands and institutions forging exciting partnerships with organisations like the ICA, the Design Museum and the BFI. More recently, the Faculty has expanded its international presence through partnerships with the Indian Institute of Art and Design and the Pratt Institute in Brooklyn, America.

With a wide variety of disciplines taught within the Faculty, KSA offers opportunities for cross-disciplinary collaboration in research and teaching - providing both exceptional choice for students and a stimulating environment for academics in the creative fields

Further information

This is a full time, permanent position with a starting salary of £34,007 per annum. Interviews are expected to be held on 9th September 2025 . For informal enquires please contact Sophie Doughty, Faculty Support Manager 

Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students’ identities, backgrounds and diverse experiences makes us who we are - so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Our campuses inspire collaborative, innovative and creative communities. Being present on campus is important to us because it helps us to create a sense of belonging for both our staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme. 

To apply click on ‘Apply Now’. If, for accessibility reasons, you need to apply in an alternative format, please email jobs@kingston.ac.uk or call the HR Shared Services team on 020 8417 3118.